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Writing a Job Request Email
Finding the right company to work for can be an exciting and rewarding experience. Sometimes, you may come across a company that you are interested in, even if they don’t have any job openings listed. In such cases, sending a job request email along with your CV can be a proactive approach to express your interest in working for them. However, there are certain things you need to keep in mind while composing a job request email. In this article, we will discuss how to write a job application email and provide you with two samples to inspire you.
Job application email sample
When writing a job application email, there are several important steps that you need to follow:
1. Do corporate research
Before you send out a job request email, it is essential to research the company you are interested in working for. This will help you understand the company’s structure and culture. For example, larger companies tend to prefer formal language in communications, while smaller firms may appreciate a more informal yet professional tone.
2. Know your email recipient
It is important to know who will be receiving your email so that you can tailor your tone accordingly. If you have a contact at the company, ask them for the name of the person who handles job opportunities. You can start your email by mentioning your mutual contact’s name to establish a connection. In the case of smaller firms, you may need to reach out to the CEO, director, or owner directly.
3. Check out the recipient
Look for any similarities you share with the recipient, as this can help create a positive impression. You can do this by checking the company’s website or professional networking profiles of the personnel. Mention any commonalities in your email, such as attending the same university.
4. Select an effective headline
Choose a concise and descriptive subject line for your email that clearly conveys the purpose of your message. Consider mentioning the job title or position you are applying for. For example, you could use a subject line like ‘Senior Sales Manager Position Application – [Your Name]’ or ‘Job Application for Senior Sales Manager Position #123’.
5. Outline your email
Before you start writing your email, draft an outline to ensure that you include all the necessary information. Your email should introduce yourself, explain why you are writing, and highlight your qualifications for the job. A typical job application email includes a professional greeting, a brief introduction and reason for writing, a line about your credentials and career summary, a mention of attachments (such as your CV), and a closing message of thanks.
6. Give a proper greeting
Begin your email with a professional and courteous greeting. The choice of greeting depends on the level of familiarity you have with the recipient. If you are unsure of the recipient’s name, you can start with ‘To Whom It May Concern’. Use ‘Dear [Department] Manager’ or ‘Dear Human Resources Professional’ as alternatives. If you know the recipient’s full name but have not met them, address them as ‘Dear [Last Name]’ (e.g., Dear Mr. Smith or Dear Ms. Williams). In more informal situations, you can address the recipient by their first name, such as ‘Dear John’.
7. Describe yourself and why you are writing
In the opening paragraph of your email, introduce yourself and explain the purpose of your email. Provide a brief overview of why you are interested in the company and the position.
8. Explain your qualifications and request an interview
The body of your email should outline your qualifications and experiences that make you a suitable candidate for the position. Mention relevant details such as your education, work history, and skills that align with the job requirements. Reference the company’s job posting or website in your email to show that you have done your research. Close your email with a polite request for an interview to further discuss your suitability for the role.
9. Professionally sign off
End your email with a professional closing, such as ‘Sincerely’ or ‘Kind regards’, followed by your full name and professional title.
10. Include your CV
Attach your CV as a PDF file to your email. Mention in the body of the email that you have included your CV for their reference. Make sure to include your contact information and a brief summary of your background in the email.
By following these steps, you can create a compelling job request email that showcases your interest in the company and your qualifications for the position. Here are two sample job application emails to give you an idea of how to structure your own email:
Sample 1:
Subject: Job Application for Marketing Assistant Position
Dear Hiring Manager,
I am writing to express my interest in the Marketing Assistant position at [Company Name]. I recently graduated with a degree in Marketing from [University Name] and have completed several internships in the field.
I am confident that my strong background in marketing and my passion for creating compelling campaigns make me a suitable candidate for this role. I have attached my CV for your review and would appreciate the opportunity to discuss how my skills and experiences align with the requirements of the position.
Thank you for considering my application. I look forward to the possibility of contributing to the success of [Company Name].
Sincerely,
[Your Name]
Marketing Graduate
Sample 2:
Subject: Application for Sales Representative Role
Dear Sales Manager,
I am writing to apply for the Sales Representative position at [Company Name]. With five years of experience in sales and a proven track record of exceeding targets, I am confident in my ability to contribute to your sales team.
My strong communication skills, negotiation abilities, and customer relationship management expertise have prepared me well for this role. I have included my CV with further details of my achievements and qualifications.
I would welcome the opportunity to discuss how my background aligns with the needs of your sales department in an interview. Thank you for considering my application.
Kind regards,
[Your Name]
Experienced Sales Professional
In conclusion, writing a job request email requires careful planning and attention to detail. By following these guidelines and using the sample emails provided as a reference, you can increase your chances of getting noticed by potential employers and landing the job you want. Good luck!
